Privacy Policy

Last Updated: November 1, 2024

INTRODUCTION
This Privacy Policy describes how REN Athletics ("we," "our," or "us") collects, uses, and discloses your information when you participate in the National Women's Collegiate Volleyball Bracket Challenge (the "Challenge") through our National Women's Collegiate Volleyball Bracket Challenge Platform (the "Platform").

DEFINITIONS

Account: A unique account created for you to access our Platform and participate in the Challenge.
Personal Data: Any information relating to an identified or identifiable individual.
Platform: The National Women's Collegiate Volleyball Bracket Challenge Platform website and related services.
Usage Data: Data collected automatically during Platform use.

INFORMATION WE COLLECT

A. Required Registration Information
To participate in the Challenge, we collect:

First and last name
Username
Email address
Date of birth
Confirmation of U.S. citizenship
State of residence

B. Winner Verification Information
If you win the Challenge, we will require:

Government-issued identification (Driver's License, Birth Certificate, or Passport)
Mailing address
Social Security Number (for tax reporting purposes)

C. Usage Data
We automatically collect:

IP address
Browser type and version
Pages visited on our Platform
Time and date of visits
Time spent on pages
Device information
Unique device identifiers
Operating system
Diagnostic data

HOW WE USE YOUR INFORMATION
We use collected information to:

Administer the Challenge
Verify eligibility
Contact participants regarding Challenge updates
Process and verify winners
Comply with legal and tax requirements
Prevent fraud and ensure Challenge integrity
Improve Platform functionality
Send Challenge-related communications

INFORMATION SHARING AND DISCLOSURE
We may share your information with:

Service Providers: Third parties who assist in Platform operation and Challenge administration
Legal Authorities: When required by law or to protect our rights
Tax Authorities: Winner information for required tax reporting
Public Announcements: Winner's name and state of residence may be published

We will NOT share your information with:

Marketing partners
Unaffiliated third parties for commercial purposes
Other Challenge participants

DATA SECURITY
We implement appropriate security measures to protect your information. However, no internet transmission is 100% secure. We cannot guarantee the security of information transmitted to our Platform.

DATA RETENTION
We retain your information for:

Active Participants: Duration of the Challenge
Winners: 7 years (for tax and legal purposes)
Non-Winners: 90 days after Challenge completion
Usage Data: 12 months

YOUR RIGHTS
You have the right to:

Access your personal information
Correct inaccurate information
Request deletion of your information
Withdraw from the Challenge
Opt-out of communications

COOKIES AND TRACKING
We use cookies and similar technologies to:

Maintain your session
Remember your preferences
Analyze Platform usage
Prevent fraud

You can control cookie settings through your browser preferences.

CHILDREN'S PRIVACY
The Challenge is not intended for individuals under 18. We do not knowingly collect information from minors.

CHANGES TO THIS POLICY
We may update this Privacy Policy. Changes will be posted on the Platform with an updated date. Continued participation in the Challenge after changes constitutes acceptance of the updated Policy.

CONTACT US
For privacy-related questions:

Email: bracketchallenge@renathletics.com
Mail: REN Athletics, 4100 Eldorado Pkwy, Ste 100-182, McKinney, TX 75070

STATE-SPECIFIC PRIVACY RIGHTS
Residents of certain states may have additional privacy rights. Please contact us for state-specific privacy information.